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Truckload freight bill audit
Full and partial truckloads, all checked.
When you book a truck, the rate is negotiated per lane, per mile or per load. Then come fuel surcharge, detention, layover, lumper fees and TONU. Every carrier presents it their own way.
BillCheck puts every billed load next to what your contract says, carrier by carrier.
Invoice control, automated. Simply.
Discrepancy report
Example · Truckload invoice · Carrier C · 18 loads, 5 shown
| Invoiced line | Billed | Per contract | Gap | Reason |
|---|---|---|---|---|
| Load 24-1187Full truckload · Chicago, IL to Atlanta, GA · 26 pallets | 2,140.00 | 1,940.00 | +200.00 | Spot rate billed, lane covered by your annual contract |
| Fuel surchargeLoad 24-1187 · 660 miles | 409.20 | 330.00 | +79.20 | $0.62 per mile billed, $0.50 per the DOE based schedule in the contract |
| Detention at deliveryLoad 24-1191 · 4 h | 300.00 | 150.00 | +150.00 | 2 free hours in the contract, 2 h billable at $75 |
| Lumper feeLoad 24-1191 | 180.00 | 180.00 | 0.00 | Matches the receipt |
| Load 24-1203Partial truckload · 8 pallets | 910.00 | 940.00 | −30.00 | In your favor, listed separately |
Credit request to send to carrier C
$429.20Example built for this page. Amounts, numbers and carrier are fictitious.
What we check on truckload
Fewer lines than LTL, bigger amounts. One mistake on a full truckload quickly runs into hundreds of dollars.
- Lane rate
- Origin, destination, equipment, load type. The contract rate, not the spot rate, when the lane is covered.
- Fuel surcharge
- The per mile or percentage schedule in your contract, with the DOE diesel index for the right week.
- Detention and layover
- Billed hours against free time and hourly rate. Layover against the agreed daily rate.
- Accessorials
- Lumper fees at cost with a receipt, TONU, stop offs, tarps, driver assist. In the contract or not, and at what price.
- The right rates
- Annual contracts, amendments, seasonal rates: the one in force on the pickup date.
- Duplicates and adjustments
- A load billed twice, or already corrected by a credit the audit has to account for.
What we find most often
Questions we get asked
Our rates come from an RFP, lane by lane.
That's the classic case. We use your RFP award file as the rate sheet, one line per origin and destination.
Detention is backed by check in and check out times.
If arrival and departure times are on your delivery documents or ELD exports, we cross check them against billed detention.
We use lots of small carriers.
Each carrier has its rate sheet. Their invoices don't need to share a format, and they rarely do.
Get your freight bills audited
- 1Send us three invoices and your rate sheet
- 2We show you the overcharges live, during the demo
You leave with the discrepancy report, whether you work with us afterwards or not.